Conveyancing, from nota simple to completion, in one matter
The conveyancing assistant runs the transaction step by step; the Catastro is queried and the nota simple is read without leaving the matter; and the foreign buyer sees where things stand in their language.
A conveyance is twelve documents and four official sources.
A purchase on the Spanish coast starts with a nota simple, moves on to a Catastro lookup, passes through a deposit contract, a transfer of funds, a NIE if the buyer is foreign, and ends at the notary. Every step produces a document, and almost every document lives in a different email thread.
The cost of that isn't theoretical. It is the partner checking for the third time what charges sat on the property when the deposit contract was signed, and the buyer in Oslo writing on a Sunday to ask where their house has got to.
Mandato treats the transaction as what it is: a matter with milestones, with official sources wired in, and with a client who would rather look than call.
The conveyancing assistant: the transaction, step by step
The assistant turns the transaction into a sequence with state: which milestone is closed, which is running and which comes next. The documents each milestone produces hang off it, and the team sees at a glance where the transaction has stalled.
It isn't a generic checklist. It is built on the pieces of a Spanish conveyance — the nota simple, the cadastral data, the deposit contract, the funds, completion — and on the official sources that feed them.
Nota simple read by AI, Catastro queried from the matter
You order the nota simple as you always have; Mandato reads it once it enters the matter. The AI extracts owner, surface, reference and charges, and flags mortgages and liens. Each analysis is date-stamped, so the transaction's registry history reads in order: what charges existed at the deposit contract, and what charges existed on completion day.
The Catastro lookup returns the plot or property data as structured data, not as a PDF. That lets the firm's templates — engagement letter, deposit contract — take it as merge fields instead of asking anyone to copy it across by hand.
The Catastro describes the physical asset; the Registry describes its legal position. A conveyance needs both, and here they live on the same screen.
The foreign buyer, kept up to date in their language
On the coast, a good share of buyers aren't Spanish. They sign a contract in a language they don't command, transfer a serious sum to a country they don't live in, and then wait for news.
The client portal shows the milestone the transaction has reached, the documents signed and outstanding, and the invoices paid — in Spanish or English. The bilingual templates are not a translate button: they exist, written, in both languages.
The matter's provision of funds covers what isn't fees — ITP or AJD, the notary, the registry, the municipal plusvalía, and the 3% retention when the seller is non-resident — and is tracked from the matter until it is applied. The invoice is raised there too, proforma or final, and exported to Holded for its accounting treatment.
Mandato records and reads the nota simple you provide; it does not order it from the Land Registry, and it does not register. It queries the Catastro; it does not process cadastral alterations. The deed is signed at the notary and the inscription is effected outside Mandato, as it is today. What we do is make sure none of those pieces goes missing along the way.
Frequently asked questions
Can I register the deed from Mandato?
No. Mandato reads the nota simple you provide and tracks the state of the inscriptions. Registration is effected through the usual channels.
Does the assistant replace the lawyer's judgement?
No. It orders the transaction, holds the state and flags what is missing. The legal decisions — and the review of every document — remain the lawyer's.
Does it work if the buyer has no NIE yet?
Yes. The NIE is one more milestone in the transaction, with its own tracking and date. The application happens outside; the tracking lives in the matter.
Is the invoicing VeriFactu-compliant?
Mandato raises the invoice from the matter, with chained records and a QR as standard, and exports it to Holded if that is where you keep the firm's books.
From nota simple to completion, without losing a document.
Start free and set up your first conveyance in Mandato today.